Manager Essentials: Using Outlook effectively to manage Time

Outlook is a powerful tool that can help managers effectively manage their time. Here are some tips for using Outlook to its full potential:

  1. Use the calendar: The calendar feature in Outlook is a great way to keep track of appointments, meetings, and deadlines. Use it to schedule your time and make sure you have enough time to complete important tasks.
  2. Set reminders: Outlook allows you to set reminders for appointments and tasks. Use these reminders to ensure you don’t miss any important deadlines or meetings.
  3. Organize your inbox: Use the folder and sorting features to organize your inbox and keep track of important emails. This will help you quickly find important information when you need it.
  4. Use the task feature: The task feature in Outlook is a great way to keep track of things you need to do. Use it to create a to-do list, and then mark off items as you complete them.
  5. Schedule “no email” times: Set aside specific times during the day when you will not check your email. This will help you stay focused on important tasks and avoid distractions.
  6. Use the “Out of Office”: Use the “Out of Office” feature to let people know when you will be away from your desk. This will help manage expectations and avoid unnecessary interruptions.
  7. Use the “Rules” feature: Use the “Rules” feature to automatically sort and organize your email. This can help you manage your inbox and make it easier to find important messages.

By using Outlook’s calendar, reminders, task feature, and other tools, managers can effectively manage their time and stay on top of their responsibilities.

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